Share transfer pack
Transferring shares in a Hong Kong private company takes four documents — a board resolution, the instrument of transfer, and bought & sold notes — all stamped by the IRD before the transfer is registered. Generate the full pack here.
What’s in the pack
This generator produces all four core documents in one Word file: (1) written resolutions of the board approving the transfer and the issue of a new share certificate; (2) the instrument of transfer; (3) the sold note signed by the seller; and (4) the bought note signed by the buyer. The notes are what the IRD Stamp Office actually stamps — the transfer cannot be registered until stamp duty is paid.
Standard pack for a simple transfer of existing shares for cash between willing parties. Transfers involving share premiums, gifts, group relief, or companies holding property deserve advice first — the Stamp Office will ask for accounts to value the shares.
Create your document
Preview
Review every detail carefully before signing — you are responsible for the accuracy of the final document.
Download your share transfer pack — free
Enter your details and the Word file (.docx) downloads instantly — the document itself is generated in your browser and is never uploaded. We’ll follow up by email in case you’d like help completing the next steps.
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Stamping trips people up. We prepare the valuation pack, get the documents stamped with the IRD, and update your registers and certificates — typically within a week.
After you sign: stamping is not optional
- Sign everything — directors sign the resolutions; the seller signs the instrument and sold note; the buyer signs the instrument and bought note.
- Stamp the documents at the IRD Stamp Office — within 2 days of execution if signed in Hong Kong (30 days if signed abroad). Duty is currently 0.13% of the consideration (or market value if higher) from each party, plus HK$5 on the instrument. The Stamp Office will usually ask for the company’s latest accounts to check the value.
- Register the transfer — update the register of members, cancel the old share certificate and issue a new one. If the buyer becomes a 25%+ owner, update the significant controllers register too.